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Meetings and general meetings

Committee meetings and general meetings convened, chaired where required, minuted accurately and followed up, so decisions are properly made and properly recorded.

What it covers

Included as standard

  • Notices and agendas issued within the required timeframes
  • Motions drafted so they are clear and capable of being voted on
  • Meetings held on site, in our office meeting rooms, or by electronic means
  • Accurate minutes, distributed promptly after the meeting
  • Voting, proxies and quorum handled correctly
  • Action items tracked so resolutions do not quietly lapse
In Queensland

Notice periods, quorum and voting are set by the Body Corporate and Community Management Act 1997 and by the regulation module that applies to your scheme. Get the notice period wrong and a resolution can be challenged, so we work to the module, not to habit.

Request a quote

Or call 1300 199 666 and speak to a manager.

How it works

From first call to done

1

We agree the agenda with the committee and confirm what needs to be voted on.

2

Notice goes out to all owners within the period the legislation requires.

3

The meeting runs, and we record the decisions as they are made.

4

Minutes are distributed and the resolutions are actioned.

Questions

Meetings and general meetings: common questions

How much notice do we have to give for a general meeting?+
It depends on the type of meeting and, in Queensland, on which regulation module applies to your scheme. Rather than quote a number that may not be the one that governs your scheme, we confirm the correct period for your scheme and work to it.
Can meetings be held online?+
Yes. Electronic and hybrid meetings are permitted, and many committees now prefer them because attendance improves. The same notice, quorum and voting rules still apply.
What if we cannot get a quorum?+
It happens, particularly in schemes with a lot of investor owners. There are provisions for adjourning and for what constitutes a quorum at the adjourned meeting. We will tell you where your scheme stands and what the committee can validly decide.

All body corporate questions

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Everything else we handle

Body Corporate Management

The day-to-day running of your scheme, handled by a named manager who knows your building, answers the phone and follows things through to the end.

Financial Management & Levies

Budgets, levies and reporting handled by a CPA-led accounting function, so your committee always knows what the scheme has, what it owes and what it is spending.

Maintenance & Repairs

Common property maintained by licensed, reliable contractors, with work planned ahead where possible and followed up until it is actually finished.

Compliance & By-Laws

Your obligations explained in plain language, and by-laws that are enforceable, current and actually suited to how your building is used.

Records & Administration

The roll, the registers and the paperwork kept accurate and accessible, which is the unglamorous backbone of a scheme that runs properly.

Insurance

Cover reviewed against a current valuation, renewals handled on time and claims coordinated, so the building and the common property are actually protected.

Communication & Owner Support

A real person to call, enquiries answered within 24 to 48 hours, and information owners can get to themselves when they would rather not call at all.

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Our brands
W.T. Newey & Co Strata Strata management, New South Wales W.T. Newey & Co Strata (QLD) Body corporate management, Queensland Strategia Strata Management Strata management, Sydney North Shore